Bouverie Bed and Breakfast Association: Internet Privacy Policy

About this Privacy Policy

The Bouverie Bed and Breakfast Association, an association of private, boutique or owner occupied bed and breakfasts or small hotels having its place of business at 9c Scotland Street, Edinburgh, EH3 6PP and managed and operated by Archie Bouverie ("the Association"), is committed to ensuring that your privacy is protected when personal information about you is provided to it. Throughout the remainder of this Privacy Policy, references to "we" or "us" shall mean the Association.

Please read this Privacy Policy carefully. It explains:

• the types of personal information which we hold;
• the purposes for which we hold personal information;
• how we use the personal information which we hold;
• for how long we hold personal information; and
• the procedures we have in place to protect your privacy.
• By entering this website, you are accepting the terms of this Privacy Policy.

If we change our privacy policy while this website remains active, we will post the new Privacy Policy on this website. This Privacy Policy was last updated on 15th July 2007.

We welcome your views about any of our websites and our Privacy Policy. If you would like to contact us with your views, please email bouverie@ednet.co.uk

What Personal Information Do We Hold?

We hold the following personal information:

information which you voluntarily provide to us when using this website (including, without limitation, your name, postal address(es), telephone number(s) and e-mail address(es)); and

information about your use of this website.

For What Purposes Do We Hold Personal Information?

We hold information which you provide to us:-

• for our own administrative, sales, marketing and product / service development purposes; and
• for direct marketing purposes.

Depending on the information which you have provided to us, we may contact you by letter, e-mail, fax or telephone. If you would rather not be contacted by us, please let us know at the address noted below.

Unless you object in writing to us at the time the relevant personal information is collected, you consent to our use of the information set out or referred to in this Privacy Policy.

Unless we have your prior consent, we shall not sell, rent, trade or share any personal information which we hold except that:

• we may disclose information which is held by us where required to do so by law or in connection with legal proceedings;
• we may disclose aggregate statistics to third parties which are made up from statistics in respect of individual persons but these statistics will not include personally identifying information;
• we may disclose personal information to our legal, accounting, marketing or other professional advisers, our website hosts and our courier, postal or transport providers, and insurers (names and addresses only in the latter case);
• we will disclose personal information to members of our Association for any properties in which you have expressed an interest including without limitation to facilitate any reservation you may wish to make;
• we may disclose personal information to our agents and service providers;

Should we wish to use your personal information for a purpose not permitted under this Privacy Policy, we will contact you to seek your consent.

We will ensure to take all reasonable steps to keep accurate and up to date any information which we hold about you. If, at any time, you discover that information held about you is incorrect, you should contact us bouverie@ednet.co.uk to have the information corrected.

For How Long Do We Hold Personal Information?

We will not hold on to any personal information for any longer than is reasonably necessary for the purposes noted above.

What Procedures Do We Use to Protect Your Privacy?

We undertake to process the personal information which we collect in accordance with the principles of the Data Protection Act 1998 and other applicable laws relating to data protection which may be in force from time to time.

We have strict security procedures covering the storage and disclosure of your information (although we do not warrant that this is the case) in order to prevent unauthorised access. This means that we may ask for proof of identity before disclosing personal information to you.

We hold computerised and electronic personal information on computers and/or CD-ROMs held at the address noted below [and/or a server which is managed remotely by ServeSure (Canvas Dreams UK Ltd). We also hold tangible (or 'hard copy') personal information at the address noted below. From time to time, certain CD-ROMs or tangible (or 'hard copy') personal information may be transported by us to or from the address noted below.

This website contains links to other websites. Equally, other websites may provide links to this website. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage you to read the privacy policies, if any, of each and every website which you use.

Please note that the Internet is not a secure medium. When submitting personal information to us using the Internet, your details may not be secure from access by third parties. The submission of personal information to us using the Internet is therefore made at your own risk.

You are entitled in law to receive a copy of personal information or data about you which is held by us on payment of £10 (or such other sum as may be prescribed by law from time to time).

We will also, on written request from you, amend any personal information which we hold about you. Where we amend the personal information which we hold about you, we will generally retain a copy of the previous version for our records. However, as noted above, we will not hold on to any personal information for any longer than is necessary for the purposes noted above.

Our contact details are as follows:

Bouverie Bed and Breakfast Association
9c Scotland Street
Edinburgh
EH3 6PP

Tel: 0131 556 5080
Email: bouverie@ednet.co.uk

Please note that, if you are under 16 years old, you must provide us with the name and address of your parent or guardian. We will let him or her know that you are providing us with personal information and seek any necessary consents from him or her.

Direct Marketing

We operate a policy of 100% opt-in marketing. The contact details you provide (such as your telephone number, fax number, postal address and email address) may be used by us to send you information about products and services. Your contact details will not be provided to any third parties for the purposes of direct marketing. Your contact details will only be used in this way if you have previously indicated your consent to receiving such messages.

You may opt-out from receiving such messages at any time by sending an email to bouverie@ednet.co.uk with the word 'UNSUBSCRIBE' in the subject or by writing to the address above.

All marketing messages sent to you by us will contain a statement re-iterating these instructions as to how to opt-out.

Cookies

Our websites, including www.edinburghbedandbreakfast.org, www.glasgowbedandbreakfast.org, www.aberdeenbedandbreakfast.org, www.invernessbedandbreakfast.org, www.dundeebedandbreakfast.org, www.stirlingbedandbreakfast.org, www.perthbedandbreakfast.org, and www.falkirkbedandbreakfast.org make use of "cookies". Cookies are data that a web site transfers to an individual's hard drive for record-keeping purposes. Cookies, which are industry standard and are used by most web sites, including those operated by us, can facilitate a user's ongoing access to and use of a site. They allow us to customise the Sites to your needs. If you do not want information collected through the use of cookies, most web browsers allow you to easily deny or accept the cookie feature. You should refer to the documentation for your particular web browser for instructions as to how to prevent websites using cookies on your computer. However, you should note that cookies may be necessary to provide you with some features of our on-line services.

Use of your information by members of the Association

Please note that we are not responsible for the privacy practices of any of our members and their websites. If you have any queries about a particular Association member your query should be addressed to them direct.